Duties & Qualifications

The City Clerk:
  • Serves as official custodian for the safekeeping and management of all City records and papers, including all actions of the City Council, all ordinances, oaths, bonds and resignations of officials.
  • Oversees the registration of voters, the preparation of voter identification cards, and the maintenance of voter records.
  • Conducts all elections held in the City. Prepares legal notices, absentee ballots, and voter machine information. Ensures the purity of the election process and declares the official results of the election.
  • Helps prepare agenda items in coordination with City Manager, takes minutes and maintains records of all City Council proceedings. Publishes all legal notices as required by law.
  • Responds to citizen inquiries regarding election processes, Council meeting issues, administrative policies, taxes, special assessments and related matters.
  • Issues and maintains records of licenses, permits and other vital statistics.
  • Administers the accounts payable process and any other invoices paid by the City.
  • Maintains records related to City bonds and indebtedness. Monitors terms of franchises, bonds, contracts and agreements of the City. Conducts all public bidding processes.
  • Hires, trains, supervises and evaluates election workers and clerical staff assigned to the Clerk/Finance department.
  • Performs related work as required by Manager or Council.
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job:
  • Ability to attend meetings scheduled at night or at times other than regular business hours.
  • Ability to effectively communicate and present ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with citizens, elected officials, employees, other governmental agencies and municipal professionals.
  • Ability to maintain records and prepare comprehensive reports.
  • Ability to record meeting minutes and utilize word processing programs to produce official documents.
  • Ability to train, supervise and evaluate the work of others.
  • Ability to work effectively under stress and changes in work priorities.
  • Considerable knowledge of computers and municipal accounting, spreadsheet and word processing software.
  • Considerable knowledge of modern office, bookkeeping and accounting principles, practices and procedures.
  • Experience requirements include a minimum of 5 years of progressively responsible business management experience, preferably involving local government. City Clerk and election experience highly desirable.
  • Skill in maintaining and updating records and documents.
  • Skill in the management and provision of clerical support services.
  • Thorough knowledge of the laws, ordinances and related legislation pertaining to records management, elections, municipal finance, tax collection and other duties of municipal clerks and finance officers.