Joyce Winchel
Supervised by: City Manager & City Clerk/Finance Director
Supervises: Indirectly supervises Account Clerk I & II positions
Position Summary:
Under the supervision of the City Manager, performs responsible account keeping work related to the billing and collection of taxes, payroll, and utility bill records. Assists the City Clerk/Finance Director with duties relating to elections and official documents management, as necessary.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Prepares tax billings, collects real, personal, property, and special assessed taxes, fees and other monies due the City. Submits funds to appropriate taxing jurisdictions. Prepares the delinquent tax roll and submits information to the County for further collection.-Responds to requests for information from citizens and financial institutions regarding the tax assessment and collection process. Administers, maintains and updates employee payroll, benefit program, and personnel files. Coordinates and completes all monthly, quarterly and year-end payroll reports. Generates payroll checks. Receipts and records all monies paid to the City. Ensures the proper appropriation, accounting and depositing of funds and cash. Prepares daily bank deposits. Disburses funds in accordance with the provisions of law and the Charter. Signs or countersigns checks and warrants. Prepares utility billing statements. Receives, accounts, and deposits monies collected. Serves as City Clerk in the absence of the Clerk. Assists with all phases of the election process and records retention.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
- Thorough knowledge of the principles and practices of municipal account keeping, payroll operations, and utility billing.
- Thorough knowledge of the procedures involved in the assessment, collection and recording of tax payments and other receipts.
- Good knowledge of municipal government practices, functions and organization.
- Good knowledge of cash handling procedures involving large sums of money.
- Good knowledge of accounting software, database operation and records management.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, taxpayers, realtors, mortgage companies and the public.
- Ability to maintain records and prepare comprehensive reports on the operation of the treasury function, utility procedures, and other related issues.
- Ability to communicate with the general public over the telephone and in person. Ability to perform detail-oriented work with frequent interruptions.
Ability to work effectively under stress and changes in work priorities.
Education requirements include an Associate’s degree in business, accounting, finance, personnel or related field.
Experience requirements include two years of account keeping, finance, banking, personnel or related experience.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move items of light or moderate weight. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually moderate.
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