MINUTES – REGULAR MEETING  

FREMONT CITY COUNCIL  

Monday, June 20, 2005 – 5:30 PM    

Mayor James M. Rynberg called the meeting to order at 5:30 PM to conduct a Special Budget Work Session in the Council Chambers of the Municipal Building .

City Clerk Blake performed the Oath of Office to Councilmember Richard Conley.

Present at Roll Call: Mayor James Rynberg and Councilmembers Richard Conley, Jane Drake and James Breinling  

Staff Present: City Manager Chris Yonker and Clerk/Finance Director Todd Blake  

Councilmember Larry Breuker arrived at 5:40 PM.  

The City Manager presented and reviewed the budget and gave an overview of his City Manager’s Message and the Budget Footnotes.  

Following a short recess, Mayor Rynberg called the regular meeting to order at 7:00 PM and Councilmember Larry Breuker gave the invocation and led the Pledge of Allegiance to the American Flag.  

Present at Roll Call: Mayor James M. Rynberg and Councilmembers Larry Breuker, Richard Conley, Jane Drake and James Breinling

Staff Present: City Manager Chris Yonker and City Clerk/Finance Director Todd Blake

Public Present: Amber Mead

Approval of Meeting Agenda

Motion by Councilmember Drake, seconded by Councilmember Breinling to approve the meeting agenda; motion approved.

Consent Action Items

Motion by Councilmember Breinling, seconded by Councilmember Breuker and carried to approve the following consent action items:

·         Minutes of the Regular and Closed Sessions held June 6, 2005

·         Traffic Control Order (TCO) No. 1311: Replacing Yield Signs with Stop Signs on S. Mechanic Avenue @ Woodrow Street

·         Traffic Control Order (TCO) No. 1312: Prohibiting Parking on W. State Street between Gerber Federal Credit Union’s Driveways

·         Award Contract for 2005 Street Milling, Resurfacing & Curb Repair Program to Omans Contracting for $226,290

·         Authorize Purchase of Con/Span Bridge System from Premarc Corporation ($33,500), for replacement of Crossing of Darling Creek in Fremont Lake Park  

Accounts Payable Report dated June 16, 2005 totaling $218,157.34

Motion by Councilmember Breinling, seconded by Councilmember Drake to approve the accounts payable check register report dated June 16, 2005 totaling $218,157.34; motion approved.    

Public Hearing: Proposed FY 05/06 City Operating / Capital Budget & Continued Review of Proposed FY 05/06 City Operating / Capital Budget

Mayor Rynberg opened the public hearing at 7:05 PM. There were no public comments.  City Manager Yonker continued the review of the coming fiscal year budget.  

Mayor Rynberg closed the public hearing at 8:25 PM.  

Resolution R-05-20: Establishing the City of Fremont FY 05/06 Property Tax Millage Rate

Motion by Councilmember Breuker, seconded by Councilmember Drake to approve Resolution R-05-20 setting the FY 05/06 property tax rate at 14 mills; motion approved.  City Manager Yonker noted there has not been a City property tax rate increase since 1994.  

Adoption of the FY 05/06 City Operating / Capital Budget

Motion by Councilmember Breinling, seconded by Councilmember Drake to adopt the FY 05/06 City Operating/Capital Budget as presented and amended by the City Manager; motion carried.    

Year-End Amendments to the FY 04/05 City Operating / Capital Budget  

Motion by Councilmember Breinling, seconded by Councilmember Breuker, and approved to adopt the following amendments to the FY 04/05 City Operating/Capital Budget:  

1.      GENERAL FUND                                                                                             DEBITS                    CREDITS

Tax Revenue Accounts Adjustments-Final yearend analysis.

101-000.000-402.000       Current Property Taxes                                                        2,002

101-000.000-437.000       City IFT Taxes                                                                            30

101-000.000-699.028       Transfer from Fund Balance                                                                                        2,032

101-000.000-445.001       Penalties                                                                                 3,000

101-000.000-445.000       Penalties                                                                                                                         3,000

101-000.000-447.001       Property Tax Admin Fee                                                    16,500

101-000.000-447.000       Property Tax Admin Fee                                                                                            16,500

The Leaf pickup and Brush chipping programs have required more time recently.

101-529.000-702.000       Salaries                                                                                   1,000

101-529.000-940.000       Equipment Rental                                                                  7,000

101-000.000-699.028       Transfer from Fund Balance                                                                                        8,000

A salary shift due to time worked by public works employees is necessary.

101-276.000-702.000       Salaries-Cemetery                                                                 5,000

101-751.000-702.000       Salaries-Parks                                                                                                                5,000

Several items were over estimated and will not be expended, hence a decrease in use of fund balance.

101-447.000-801.000       Professional Services-Engineering                                  15,000

101-210.000-801.000       Professional Services-Attorney                                       10,000

101-727.000-702.000       Salaries-Comm. & Econ. Dev.                                           15,000

101-727.000-970.000       Capital Outlay                                                                        5,000

101-850.000-914.000       General Liability Insurance                                                  4,000

101-895.000-880.000       Community Promotions                                                       8,000

101-000.000-699.028       Transfer from Fund Balance                                                                                      57,000

2.      MAJOR STREET FUND

The City approved and amended the budget last October for the crushing of concrete by Parker Excavating at $3.25 per ton.  Based on an estimate of materials that needed to be crushed staff recommended authorization of $40,000 but the project total is $44,096.33.  An additional $2,422 was also needed to dispose of the metal from previous projects.

202-451.000-801.000       Capital Outlay                                                                        6,520

202-000.000-653.001       Sale of Crushed Concrete                                                                                            6,520

The City will not be selling general obligation bonds for multiple road construction projects this FY.

202-966.000-999.490       Transfer-Out Capital Projects Fund                                                                    1,180,000

202-000.000-697.000       Sale of General Obligation Bonds                               1,180,000

A shift in actual appropriations to routine maintenance versus trunkline maintenance.

202-463.000-702.000       Salaries                                                                                   1,000

202-463.000-940.000       Equipment Rental                                                                  2,000

202-486.000-966.000       Trunkline Overhead                                                                                                      3,000

3.      CAPITAL PROJECTS FUND

The City will not be selling general obligation bonds for multiple road construction projects this FY.

490-451.001-801.011       Alternate Truck Route                                                                                           1,039,975

490-451.001-801.000       Professional Services                                                                                                 80,025

490-451.001-801.021       Green Avenue                                                                                                              60,000

490-000.000-699.202       Transfer from Major St. Fund                                      1,180,000

4.   SEWER FUND

Following audit of the City’s prior fiscal year, GASB 34 requires the City book the grant-funded improvements made to Gerber’s Wastewater Treatment Plant and their Depreciation.  This large increase and the City’s understatement of Sewer Fund depreciation in prior years will require an amendment.

590-565.000-968.000       Depreciation                                                                      169,295

590-000.000-699.036       Transfer from Fund Balance                                                                                    169,295

5.   EQUIPMENT FUND                                                                                        DEBITS                     CREDITS

The City budgeted $50,000 for the 2005 Fire Truck down-payment prior to entering into the purchase agreement, which requires 100% payment of the chassis upon delivery to Alexis Fire Equipment.

661-000.000-945.004       2005 Fire Truck                                                                    67,338

661-000.000-699.028       Transfer from Fund Balance                                                                                      67,338  

Accounting for Depreciation and Equipment purchases has changed due to GASB 34, so the following amendments are needed.  

661-000.000-968.000       Depreciation                                                                      176,000

661-000.000-699.028       Transfer from Fund Balance                                              49,000

661-000.000-000.000       Assets to be recorded                                                                                              225,000  

Appointments & Re-Appointments to the Board of the Fremont Local Development Finance Authority

Motion by Councilmember Drake, seconded by Councilmember Breuker and approved to confirm Mayor Rynberg’recommended appointments to the Local Development Finance Authority as follows:

                                                                                                                  TERM EXPIRING

      Dan Slate                       Hendon & Slate                                              November 21, 2005

      Dr. John Kingsnorth       Fremont Public Schools                                   November 21, 2006

      Jean Palmerton              Coldwell Banker                                             November 21, 2006

      Jon Sovinski                  Hi-Lites Graphics Inc.                                     November 21, 2007

      J.R. Smith                      Dura Automotive Systems, Inc.                       November 21, 2007

      Stanley Nieboer             Newaygo County Commissioner Dist. #3        November 21, 2008

      Bing Hanson                  Fremont Public Schools                                   November 21, 2008  

Draft Requirements for the Appointment & Retention of Members to the Planning Commission

Motion by Councilmember Drake, seconded by Councilmember Breinling to authorize submission of the draft requirements for appointment and retention of Planning Commission members to the City Attorney for the purpose of drafting an ordinance; motion by Councilmember Drake, seconded by Councilmember Breinling to amend the main motion making the retention requirements effective upon adoption of the ordinance and allowing one additional term to members that have reached the maximum allowable terms per the draft requirements; amending motion approved; main motion approved.  

The Following Written Communications Were Submitted for Council Review:

·     City Manager’s Friday Newsletter: Semi-Mo. Progress Report on Key City Objectives, Policies & Projects

·     Zoning Board of Appeals Minutes of the 6/15/05 Meeting

·     Monthly Budget Comparison Report for the Period Ending 5/30/05

·     6/2/05 City Press Release: “City Council Selects new Councilmember”

·     Downtown Development Authority (DDA) Agenda for 6/23/05 Meeting

·     Local Development Finance Authority (LDFA) Agenda for 6/29/05 Meeting

·     Fremont Farmers Market Committee 6/16/05 Letter & “Wish List”

·     Mayor’s 6/13/05 Letter to Yahaba , Japan Mayor: Friendship City Civic Art Project Proposal

·     Spreadsheet Summary of Redeemed Arbor Day Tree Coupons by Place of Purchase & Species of Tree

·     Association of Public Treasurers 6/13/05 Letter: Awarding City Treasurer Gay Krouse the professional credential of “Certified Public Finance Administrator”

·     Greenville Mayor Lloyd Walker 6/15/05 Letter of Thanks for Mayors Exchange

·     Comcast 6/16/05 Letter: Cable TV Price Changes effective 8/1/05

·     Times Indicator Articles:

Ø      6/8/05: “White Cloud’s Kay Haven Retires”

Ø      6/8/05: “County Reaches Agreement with Pride”

Ø      6/15/05: “Skateboard Tournaments held in Grant and Fremont”

Ø      6/15/05: “Century 21 Homestead Real Estate merges with Coldwell Banker”

Ø      6/15/05: “Public Hearing Notice: Proposed FY 05/06 City Budget”

Ø      6/15/05: “ MSU Land Use Educator: City Zoning Changes”

Ø      6/15/05: “ Fremont Design Sessions Planned”

Ø      6/15/05: “Power Outage Darkens Fremont for 15 hours”  

Closed Session: Union Negotiations

Motion by Councilmember Drake, seconded by Councilmember Breinling to enter into a Closed Session at 9:00 PM to discuss union negotiation strategies; motion approved by unanimous roll call vote.

The Closed Session ended at 9:08 PM and the Regular Session reconvened.

Adjournment

Motion by Councilmember Breinling, seconded by Councilmember Conley to adjourn the meeting at 9:08 PM; motion approved.