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The City Clerk/Finance Director…A quick summary:
- Appointed by and receives direction and supervision from the City Council in matters related to the Council’s records .
- Under the general supervision of the City Manager, conducts national, State and local elections.
- Maintains all official City records and ordinances.
- Issues licenses and permits.
- Records collections and deposits City funds.
- Supervised by the City Council and City Manager.
- Directly supervises Account Clerk I and Account Clerk II.
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Todd M. Blake, CMC, CPFA
Clerk/Finance Director
Read Todd's Bio |
Duties
- Serves as official custodian for the safekeeping and management of all City records and papers, including all actions of the City Council, all ordinances, oaths, bonds and resignations of officials.
- Oversees the registration of voters, the preparation of voter identification cards, and the maintenance of voter records.
- Conducts all elections held in the City. Prepares legal notices, absentee ballots, and voter machine information. Ensures the purity of the election process and declares the official results of the election.
- Prepares agenda items, takes minutes and maintains records of all City Council proceedings. Serves as Secretary/Treasurer of the Local Development Finance Authority (LDFA). Publishes all legal notices as required by law.
- Responds to citizen inquiries regarding election processes, Council meeting issues, administrative policies, taxes, special assessments and related matters.
- Issues and maintains records of licenses, permits and other vital statistics.
- Oversees the collection of City funds including taxes, special assessments, utility payments, fees and other funds. Maintains records of payments. Ensures funds are appropriately credited to accounts.
- Administers monthly and year-end accounting functions and prepares reports as needed. Deposits funds into bank accounts. Invests idle City funds according to City policies and within regulatory guidelines. Performs account reconciliation's. Transfers funds between accounts as needed.
- Administers the accounts payable process and any other invoices paid by the City.
- Maintains records related to City bonds and indebtedness. Monitors terms of franchises, bonds, contracts and agreements of the City. Participates in the negotiation of such agreements. Conducts all public bidding processes.
- Assists with preparing the annual City operating and capital budgets. Administers final budget. Coordinates annual audits of City finances.
- Hires, trains, supervises and evaluates election workers and clerical staff assigned to the Clerk/Finance department.
- Administers the City’s Local Area Network and related hardware and software. Ensures adequate staff training in hardware usage and software applications.
- Serves as Interim City Manager in the absence of the Manager.
- Performs related work as required by Manager or Council.
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Qualifications
- The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
- Thorough knowledge of the laws, ordinances and related legislation pertaining to records management, elections, municipal finance, tax collection and other duties of municipal clerks and finance officers.
- Considerable knowledge of modern office, bookkeeping and accounting principles, practices and procedures.
- Considerable knowledge of computers and municipal accounting, spreadsheet and word processing software.
- Skill in the management and provision of clerical support services.
- Skill in maintaining and updating records and documents.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with citizens, elected officials, employees, other governmental agencies and municipal professionals.
- Ability to maintain records and prepare comprehensive reports.
- Ability to effectively communicate and present ideas and concepts orally and in writing.
- Ability to work effectively under stress and changes in work priorities.
- Ability to attend meetings scheduled at night or at times other than regular business hours.
- Ability to record meeting minutes and utilize word processing programs to produce official documents.
- Ability to train, supervise and evaluate the work of others.
- Education requirements include a Bachelor’s degree in business administration, public administration, finance or related field, or equivalent. Experience requirements include a minimum of five years of progressively responsible business management experience, preferably involving local government. City Clerk and election experience highly desirable.
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